Move to monthly pay FAQs
Read the Monthly Pay Frequently Asked Questions (FAQs) for all employees and line managers below.
Frequently Asked Questions (FAQs) - All Employees
Yes, salaries will now be credited on the 15th of the month. If this falls at the weekend, you will be paid on the Friday before.
If the 15th falls at the weekend or a Bank Holiday you will be paid on the previous working day before.
Your salary will cover from the 1st to the end of each month.
You will receive the same amount (1/12th) each month regardless of how many days are in the month.
Your annual salary for the year will be the same, but the amount you receive each pay day will change.
For example, with four-weekly pay, you receive 13 payments a year, each one 1/13th of your annual salary.
When we move to monthly pay, you will receive 12 payments a year, each one 1/12th of your annual salary.
The Council is combining its payrolls to improve operational processes and employee experience.
A reduced number of payrolls will result in less system downtime, fewer deadline dates for managers and clearer communications for employees. It will also help to apply Pay Awards sooner as there will be less payrolls to apply it to.
Any allowances currently being paid will now change from a weekly or four-weekly amount to a monthly one.
Your Tax Code will remain the same.
No, you do not need to do anything. Payroll will make the changes to amend the amount from your current deduction to the new monthly amount.
Your deduction amount over the year will remain the same.
The deduction will change from a weekly or four weekly amount to a monthly one. The calculation used will be:
Four-weekly pay
Current amount x13 and then divided by 12 so that the same total amount is deducted each year.
Weekly pay
Current amount x 52 and then divided by 12 so that the same amount is deducted each year.
Yes. This is currently deducted as a weekly or four weekly amount. The new deduction will be advised by each Trade Union.
Your annual subscription should remain the same, but it will be deducted 12 times (once each month) rather than the current 13 times for those on four-weekly pay or weekly for those currently receiving weekly pay.
Payroll cannot increase or decrease AVC deductions without an instruction from Prudential.
Please review your annual AVC deductions and ensure that the amount deducted from monthly pay (rather than weekly or four-weekly pay) is the amount you want to contribute to your AVCs.
Please contact Prudential if you wish to make a change.
Statutory deductions will increase due to an increased monthly gross basic pay being paid each month.
Again, the total amount you pay across a year should not change, but changing from weekly or four-weekly to a monthly pay date means you receive fewer pays, and the deductions are adjusted to reflect this.
The Council is unable to advise on this. It is each employee’s responsibility to advise their Job Coach of their amended salary payment.
The maximum entitlement for a four- weekly basic rate tax payer is £220. This will increase to £243 on a monthly basis.
If you currently pay less than the maximum amount, this will be adjusted from 13 pays per year to 12 pays per year so that you still maintain the same total annual childcare vouchers.
If you have set up a regular payment to your childcare provider, please log in to your account and review the frequency of the payment. You may wish to change this to a monthly payment.
Your current annual gross salary divided by 12, will provide you with your new gross monthly pay.
The percentage banding will not increase for 2024/25, but your deduction will increase due to gross basic pay being paid each month. The percentage will remain unchanged until the new tax year 2025/26, when Strathclyde Pension Fund (SPF) will confirm new bandings.
As with other salary deductions, the same annual amount will apply, but this will be divided by 12 to give monthly deductions.
No, as it’s a voluntary deduction, payroll cannot increase or decrease without an instruction from Prudential. You may want to review your annual AVC deductions and ensure that the amount deducted from monthly pay (rather than four-weekly pay) is the amount you want to contribute to your AVCs.
Please see the Wellbeing page on the Employee Zone, which has links to organisations such as Money Helper, who have free advice and tools to help you manage your money.
There will also be a series of Financial Wellbeing sessions arranged so please look out for updates on these. Please speak to your line manager about being released to attend these sessions.
Those with a Corporate login can also access e-learning courses about managing finances and financial wellbeing on Moodle.
There will be no financial detriment, but for some there will be a change in terms of how they manage their money.
The Financial Awareness sessions were organised after feedback from employees showed there was a desire for the Council to offer sessions focused on Financial Wellbeing and highlighing the information and support available.
The deadline dates for timesheets will be updated to include the monthly payroll and will be published at the following links in due course:
Employee Zone:Employee & Payroll Services Processing Timetable & Deadlines 2024.
The Hub: Payroll Deadlines on The Hub
No, these entitlements depend on your length of continuous service and are not salary related.
A monthly pay pilot group has been successfully set up across a number of services, and includes employees receiving standby payments.
There are no weekly paid employees involved in the pilot, as this was planned for four weekly employees in the first instance.
Yes, there have been ongoing updates to the Trade Unions, who have advised the Council that they are member led.
All employees will receive a letter in November detailing the transition from their current pay arrangements to the new monthly pay.
With one set of deadline cut off dates, which all line managers will be made aware of, it is hoped there will be limited occasions of payments that miss the deadlines. This is one of the benefits of the move to monthly pay and the reduction in the number of payrolls the Council has to administer.
If deadlines are missed, these will be considered on a case –by- case basis in terms of how they will be resolved.
Frequently Asked Questions (FAQs) - Line Managers
The deadline dates for timesheets and changes to the payroll will be updated to include the monthly payroll and will be published on the following links in due course. Please ensure that all changes are notified immediately.
Employee Zone: Employee & Payroll Services Processing Timetable & Deadlines 2024.
The Hub: Payroll Deadlines on The Hub
Managers must acknowledge and note the deadline dates for processing, ensuring arrangements are in place to process new starts, overtime and standby inline with the deadline dates.
Phase 2 of the pilot will include all new employees starting on the monthly payroll, ahead of the wider workforce moving to monthly payroll in April 2025.
The date when all new employees will start on the monthly payroll will be confirmed to managers once this is finalised.
All line managers must notify payroll via the form below of any leavers or any changes in role immediately.
You can find the Change of Details form on The Hub.
This is not a new approach, but the changes to payroll are a good opportunity to remind all line managers of this requirement to ensure our employees receive the correct pay according to their circumstances.