Skills for Learning, Life and Work Service Privacy Notice

The personal information provided in this form (“Personal Data”) will be processed by East Dunbartonshire Council 12 Strathkelvin Place, Kirkintilloch, G66 1TJ.

You can contact the Council on:

Tel: 0300 123 4510

Email: customerservices@eastdunbarton.gov.uk

Your Information will be processed to help the Council to provide services to improve your knowledge and skills and help improve your prospects of progression to employment, volunteering or further training and education (called “Community Learning and Development Services”).

Your Information may also be shared with other departments within the Council or other organisations for the same purposes and also to:

• ensure funding provided by other organisations for the provision of community learning and development services is properly used

• support you to access other services which may be of assistance to you

• monitor the effectiveness of the projects the Council offer, including aftercare services

• provide financial support through Lift Off funds

• check the information the Council holds is accurate

• prevent and/or detect crime

• protect public funds.

Other organisations may include Skills Development Scotland, Jobcentre Plus,  bodies responsible for auditing or administering  public funds, other councils, public sector agencies, governmental departments, the European Commission, voluntary organisations and charities, regulatory and law enforcement bodies and other private companies or entities (such as service providers/contractors and/or partner bodies). 

Your Information will be accessed by Council Staff who need to do so to administer the provision of Community Learning and Development Services within the local area. If such administration is provided on the Council’s behalf by an external agency, that agency will have access to Your Information

The Council is also required to ensure proper administration of its funds so details will be checked internally for fraud prevention and verification purposes. Information is also analysed internally in order to provide management information, inform service delivery reform and similar purposes.

Your Information may also be shared with other departments within the Council, Skills Development Scotland, Jobcentre Plus, bodies responsible for auditing or administering  public funds, other councils, public sector agencies, governmental departments, the European Commission, voluntary organisations and charities, regulatory and law enforcement bodies and other private companies or entities (such as service providers/contractors and/or partner bodies). 

The Council will also generally comply with requests for specific information from other regulatory and law enforcement bodies where this is necessary and appropriate.

Set out below are examples of who the Council share your information with and why:

Example 1:

• East Dunbartonshire Council’s accounts are required to be audited by the Accounts Commission. Your Information may be shared with the Accounts Commission or any auditors they appoint as part of the audit under section 97B of the Local Government (Scotland) Act 1973.

Example 2:

• The Scottish Government or European Union may fund some of the work the Council undertakes to increase your skills and employability. To ensure that the funding is used on what it is meant to be these organisations may require the Council to pass certain of Your Information to them. This is to make sure the Council is allocating the funding appropriately. It also allows the organisation to monitor how effective the funding project is.

Some of the information East Dunbartonshire Council hold about you e.g. name, address and contact details may come from third party sources. For example the Council may be given personal information about you by another national agency including Jobcentre Plus, Skills Development Scotland or a voluntary organisation. They will have done this with a view to assisting the Council provide you with community learning and employability services.

The processing of Your Information is necessary for the Council to comply with its legal obligations under:

• the Requirements for Community Learning and Development (Scotland) Regulations 2013 (obligation to provide, maintain and facilitate a community learning and development service within the local area)
• the Local Government (Scotland) Act 1973 (to ensure proper administration of the Council’s financial affairs) (including the detection and/or prevention of fraud)
• the Local Government (Scotland) Act 1973 (furnishing of information and documents to the Commission).

The Council may use Your Information to provide to you details of the Council services available. Before sending you any marketing material the Council will ask for your consent and how you would like to receive this e.g. by mail, telephone or email. You do not have to consent if you do not want to.

You do not have to provide the Personal Data to us. Without the correct information however we will not be able to provide the educational psychology service which you / your child or young person are entitled to.

The Council uses the Scottish Council on Archives Records Retention Schedules to manage the amount of time the Council keeps information. Further information on these can be found on the Scottish Archives website(link is external).

The information you have provided is classed as Life Long Learning (SCARRS Ref 10.008.001 and 10.008.001:

• We will retain the data you have given us for 2 years from the date of last action in respect of the data
• Where the services we provide are funded by other bodies we require to retain your data for the period specified by the body funding the service.

You have the right to complain to the Information Commissioner’s Office (ICO) should you be unhappy with the way the Council has used the Personal Information.

Details on how to report a concern can be found on the Information Commissioner's Office website.

ICO Head Office Address:  Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Tel: 0303 123 1113

Regional Scottish Office Address: 45 Melville Street, Edinburgh, EH3 7HL

Tel: 0303 123 1115

Should you have any questions or concerns about the Council’s handling of the Personal Information you can also contact the Council’s Data Protection Officer:

Karen Donnelly
Data Protection Officer
East Dunbartonshire Council
12 Strathkelvin Place
Kirkintilloch
G66 1TJ

Tel: 0300 123 4510

dpo@eastdunbarton.gov.uk