Early Learning & Childcare Privacy Notice

The personal information provided in the Early Learning and Childcare Application Form (the “Personal Information”) will be processed by East Dunbartonshire Council 12 Strathkelvin Place, Kirkintilloch, G66 1TJ (the “Council”).

You can contact the Council on:
0300 123 4510
customerservices@eastdunbarton.gov.uk.

The Personal Information will be used to assess and determine eligibility for an Early Learning and Childcare place within East Dunbartonshire and also to assess eligibility for government funding towards the placement. If eligible, the Personal Information will be used to process and allocate the placement and to set up and produce invoices where appropriate.

The Personal Information will be shared with other departments within East Dunbartonshire Council and other organisations for this purpose and also to:

• Check the information we hold is accurate
• Prevent and / or detect crime
• Protect public funds.

Other organisations may include the requested early learning and childcare centre, bodies responsible for auditing or administering public funds, other councils, public sector agencies, governmental departments, regulatory and law enforcement bodies, bodies carrying out data matching exercises and other private companies or entities (such as service providers/contractors to the Council and/or partner bodies).

We will also generally comply with requests for specific information from other regulatory and law enforcement bodies where this is necessary and appropriate.

Set out below are some examples of who we share Your Information with and why:

Example 1:

Our accounts are required to be audited by the Accounts Commission. Your Information may be shared with the Accounts Commission or any auditors they appoint as part of the audit under the Local Government (Scotland) Act 1973.

Example 2:

If you have requested a place at an early learning and childcare centre which is a partnership centre (e.g. not an East Dunbartonshire Council run centre), the Personal Information will require to be shared with the requested partnership centre.

Example 3:

Audit Scotland may require us to take part in data matching exercises to assist in the prevention and detection of fraud and other crime under the terms of the Public Finance and Accountability (Scotland) Act 2000.

Data matching involves comparing sets of data held by one body, against other records held by another body. Your Information may therefore be used as part of a data matching exercise.

Example 4:

We use a computerised system called SEEMIS to hold and process educational data. The Personal Information will be uploaded and held on the SEEMIS system and the fact you have applied for an early learning and childcare centre place will be recorded.

The use of the Personal Information is necessary for the Council to comply with its legal obligations under the following legislation:

• The Education (Scotland) Act 1980
• The Children and Young People (Scotland) Act 2014
• The Local Government (Scotland) Act 1973 (to ensure proper administration of the Council’s financial affairs (including the detection and/or prevention of fraud) (and providing such information as necessary to the Accounts Commission)
• The Public Finance and Accountability (Scotland) Act 2000 (disclosure of data to Audit Scotland for data matching).

You do not have to provide the Personal Information to us. Without the correct information however we will not be able to process the Early Learning and Childcare application and we will therefore be unable to allocate a placement.

East Dunbartonshire Council uses the Scottish Council on Archives Records Retention Schedule to manage the amount of time the Council keeps information..

If you are searching SCARRS the Reference which covers the Personal Information for Early Learning and Childcare purposes is: 10.002.012

We will hold the Personal Information from the end of the school session in which the Early Learning and Childcare application was made for a period of 3 years. The Personal Information will be retained for the minimum period necessary. The Personal Information will then be destroyed after this period.