Public Procession Privacy Notice

The personal information you provide will be used by East Dunbartonshire Council to process and determine the Notification to Hold a Public Procession.

This personal information may also be shared with other departments within East Dunbartonshire Council, the Council committee’s and/or boards, local councillors in the area of the application or other organisations for the same purpose and also to:

• Check the information we hold is accurate
• Prevent and/or detect crime
• Protect public funds.

Other organisations may include bodies responsible for auditing or administering public funds, public sector agencies, governmental departments, regulatory and law enforcement bodies including Police Scotland and the Scottish Fire and Rescue Service, private contractors used by the Council and bodies carrying out data matching exercises.

• The Council’s legal obligations under the following legislation.
  • the Civic Government (Scotland) Act 1982 (licensing functions in relation to Notification to Hold a Public Procession)
  • The Local Government (Scotland) Act 1973 (to ensure proper administration of the Council’s financial affairs) (including the detection and/or prevention of fraud)
  • The Local Government (Scotland) Act 1973 (furnishing of information and documents to the Commission)
  • The Public Finance and Accountability (Scotland) Act 2000 (disclosure of data to Audit Scotland for data matching)
    
    
• The official authority vested in the Council pursuant to:
  • The Local Government (Scotland) Act 1973 (arrangement for discharge of functions by local authorities)
  • The Scheme of Administration – Civic Government Appeals Board – Terms of Reference: paragraph 1

• The following task carried out in the public interest
  
  • To appropriately and sufficiently licence places of public entertainment and recreation
  • The prevention and detection of licensing fraud.

East Dunbartonshire Council will be unable to process your application form if you fail to provide the information required and a Public Procession will not be granted. The information requested in this form is required under the Civic Government (Scotland) Act 1982 Schedule 1 (Section 62 & 63) and the Police, Public Order and Criminal Justice (Scotland) Act 2006 (Sections 70, 71 & 72).

East Dunbartonshire Council uses the Scottish Council on Archives Records Retention Schedules to manage the amount of time the Council keeps information. Further information on these can be found on the Scottish Archives website.

The information you have provided is classed under reference 04.005.075 and the retention period will be triggered from the date the licence expires and the information will then be held for 3 years.