MyEDC

    Waste Services Privacy Notice

    Who will process Your Information?

    The personal data you provide to us through any of our forms relating to waste services and also any personal data we collect about you (“Your Information”) will be processed by East Dunbartonshire Council 12 Strathkelvin Place, Kirkintilloch, G66 1TJ for the administration of the waste services you are entitled to.

    You can contact the Council on 0300 123 4510 or customerservices@eastdunbartonshire.gov.uk.

    The Council’s Data Protection Officer is Karen Donnelly who can be contacted on the below noted details:

    12 Strathkelvin Place,
    Kirkintilloch,
    G66 1TJ

    Email: DPO@eastdunbarton.gov.uk

    Tel: ttel:0300 123 4510

    Why will Your Information be processed?

    Your Information will be processed to help provide you with your waste services as part of the Councils waste services.

    Your Information may also be shared with other departments within East Dunbartonshire Council or other organisations for the same purposes and also to:

    • Check the information we hold is accurate
    • Prevent and/or detect crime
    • Protect public funds.

    Other organisations may include bodies responsible for auditing or administering public funds, other Councils, public sector agencies, governmental departments, regulatory and law enforcement bodies including Police Scotland and the Scottish Fire and Rescue Service and other private companies or entities.

    What is the legal basis for us to process Your Information?

    The legal basis for processing Your Information is:

    • Our legal obligations under the following legislation:
      • The Environmental Protection Act 1990
      • The Waste (Scotland) Regulations 2012.

    Do I have to provide my information?

    Without the correct information we will not be able to provide you waste services

    If we ask you to provide specific information it is in order to ensure you are provided with the correct service.

    How do you collect information about me?

    Some of the information East Dunbartonshire Council hold about you may come from third party sources.

    For example,

    • Community charges registration officers; and
    • Housing bodies operating in the East Dunbartonshire area.

    Such information includes:

    1. Your name; and
    2. Dates of residence in a particular premises.

    How long will you keep my Information?

    East Dunbartonshire Council uses the Scottish Council of Archives Records Retention Schedules to manage the amount of time the Council keeps Your Information. Further information on these can be found on the Scottish Archives website. 

    If you are searching SCARRS the Reference which covers Your Information is: 26.004.008

    We will hold Your Information from the end of the date of last action for a period of 2 years. Your information will be retained for the minimum period necessary. Your Information will be destroyed under confidential conditions after this period.

    Who will we share Your Information with?

    Your Information will be accessed by Council Staff who need to do so to administer and provide your waste services.

    The Council is also required to ensure proper administration of its funds so details will be checked internally for fraud prevention and verification purposes. Information is also analysed internally in order to provide management information, inform service delivery reform and similar purposes.

    Your Information may also be shared with other departments within the Council.

    The Council will also generally comply with requests for specific information from other regulatory and law enforcement bodies where this is necessary and appropriate.

    Will we transfer Your Information outside the UK?

    In general we do not transfer personal data outside the UK and on the rare occasions when we do, we will inform you.

    We will only transfer data outside the UK when we are satisfied that the party which will handle the data and the country it is being processed in will provide adequate safeguards for personal privacy.

    What are my rights?

    You have the right to access the personal information the Council holds about you. This right is called a Subject Access Request, often referred to as a SAR.

    You can receive a copy of your personal data held by the Council, details on why it is being used, who it has been/ will be shared with, how long it will be held for, the source of the information and if the Council uses computer systems profile or take decisions about you. Details on how to submit a Subject Access Request can be found here on the Subject Access Request webpage.

    You have the right to request the Council correct any information held about you that is inaccurate.

    You have the right to request that the Council delete the personal information about you. This right is known as the right to be forgotten.

    You have the right to request that the Council stops using your personal information, while retaining a copy of it.

    You have the right to object to the Council’s use of your personal information. The Council will have to demonstrate why it is appropriate to continue to use your personal data.

    You have the right to complain to the Information Commissioner’s Office should you be unhappy with the way the Council has processed your personal data. Details on how to report a concern can be found on the ICO make a complaint.

    Should you have any questions or concerns about the Council’s handling of your personal data you can contact the Council’s Data Protection Officer, Karen Donnelly, using the below noted details, who will be happy to discuss.

    Telephone Number: 03001234510

    Email: dpo@eastdunbarton.gov.uk

    Address:
    12 Strathkelvin Place,
    Kirkintilloch,
    G66 1TJ